On-the-Spot Visit 2

14 Mar 2017

Our On-the-Spot Visits have been envisaged as opportunities for the Grantees to prepare themselves for the actual monitoring visits by the Grant Scheme Beneficiary or the Contracting Authority. Furthermore, they are an opportunity for the Grantees to be facilitated in the process of development of Interim and Final Reports.

On-the-Spot Visits are carried out by our Technical Assistance Experts at the primary office of the Grant Project (which is, in most cases, located in the premises of the Leader Organization of the Grant Project Partnership).



The purpose of the OSVs is threefold:
  • to collect information about the progress of the project implementation;
  • to conduct quality check of the project documentation; and
  • to discuss first-hand the identified challenges and risks and to advise on possible solutions

The presence of TA Experts for a full work day in the project office will facilitate the process of defining the strengths, weaknesses, risks and opportunities for the implementation of the Grant Projects. The feedback collected from all individual Grant Projects will help the TA Experts identify the specific needs for Technical Assistance and establish a common approach to Grantee guidance.

Although the OSV is taking place in the office of the Leader Organization, the whole Grant Project Team, including the representatives from Partner Organizations, are expected to attend. For an effective and efficient implementation of OSV, the Grant Project Team is expected to be prepared to make an overview of the progress to date, including main achievements as well as major challenges. Also, all operational and financial documents relating to or deriving from the implementation of the Grant Projects should be readily available on the request by TA Experts.

All Grant Projects will be visited at least two times during their implementation, with a possibility some of the Grant Projects to be visited for a third time as well. 

In order to ensure a transparent and an equal approach to all individual Grant Projects, the TA Experts have designed, specifically for this purpose, an OSV Evaluating & Reporting Form. Step by step, this form is closely followed by both TA Experts, and the final report produced therein is submitted both to the Grant Scheme Beneficiary and the Contracting Authority and to all individual Grantees. 

The 7 individual chapters of the OSV Evaluating & Reporting Form cover the main aspects of the verification process comprising the OSV:

  1. Progress of the Grant Project implementation in relation to the Action Plan,
  2. Achievements at the level of the target group,
  3. Main outputs produced to date, evidenced through an established monitoring system of indicators,
  4. Visibility of the Grant Project, including information of the public and general promotion of the action,
  5. Partnership and communication, including cooperation with relevant institutions and stakeholders,
  6. Overall project management, including cooperation of all project partners, production and filing of project documentation, early detection and management of risks and challenges, and 
  7. Expected impact and sustainability of the Grant Project.  

The Second Round of On-the-Spot Visits is scheduled in such a way that it precedes the process of development of Final Reports by the Grantees. Since all individual Grant Projects have varying ending dates, depending on the specific project durations, their obligation for final reporting falls within relatively different deadlines

Therefore, all individual Grant Projects were visited within different periods throughout 2017, following the OSV2 Calendar presented below.

OSV Calendar

Select Lead Organisation to find the date of visit

14 Mar 2017

1. LABOUR MARKET INCLUSION OF SOCIALLY DISADVANTAGED YOUTH IN THE NORTHEAST REGION
Municipal Secondary Technical School (OSTU) “Nace Buǵoni” – Kumanovo
Kumanovo
andreja

15 Mar 2017

2. FROM EIQ BUILD-UP TO AN INCLUSIVE LABOUR MARKET
Municipality of Demir Kapija – Demir Kapija
Demir Kapija
andreja

16 Mar 2017

3. FOSTERING SOCIAL INCLUSION THROUGH EMPLOYABILITY ENHANCEMENT "OPEN DOOR – FOR YOUTH BY YOUTH"
Coalition of Youth Organizations “Sega” – Prilep
Prilep
andreja

17 Mar 2017

4. VOCATIONAL EDUCATION AND TRAINING: NEW APPROACH FOR EFFECTIVE SOCIAL INCLUSION
Community Development Institute (CDI) – Tetovo
Tetovo
andreja

20 Mar 2017

5. INCREASING THE SUPPLY OF THE QUALIFIED WORKFORCE AMONG THE LABOUR MARKET RISK-GROUPS IN MACEDONIA
Estonian Advice Centre – Tallinn, ESTONIA
Ohrid
andreja

23 Mar 2017

6. ENHANCE ROMA WOMEN’S PARTICIPATION IN THE LABOUR MARKET
Macedonian Enterprise Development Foundation (MEDF) – Skopje
Skopje
andreja

30 Mar 2017

7. RURAL WOMEN: KEY TO ECONOMIC GROWTH
Association for Local Rural Development (ALRD) – Tetovo
Skopje
andreja

31 Mar 2017

8. SOCIAL AND ECONOMIC ASSISTANCE PLATFORM OF MUNICIPALITY OF ČAIR (SEAP)
Municipality of Čair – Skopje
Skopje
maria
9. EQUAL OPPORTUNITIES FOR ROMA WOMEN TO PARTICIPATE IN LABOUR MARKET
ORT Training for Sustainable Development – Skopje
Skopje
andreja

03 Apr 2017

10. SUPPORT FOR INCLUSION OF ROMA WOMEN AND WOMEN FROM OTHER ETHNIC MINORITIES INTO THE LABOUR MARKET
Macedonian Women’s Rights Centre “Shelter Centre” – Skopje
Skopje
maria

04 Apr 2017

11. PROMOTING SOCIAL INCLUSION THROUGH EFFECTIVE USE OF EU FUNDING
Skopje
maria

06 Apr 2017

12. MACEDONIAN ACTIVE PLATFORMS FOR SOCIAL INCLUSION (MAPSI)
Skopje
andreja

05 Jun 2017

13. PATHWAY TO EMPLOYMENT THROUGH SKILLS DEVELOPMENT AND SUSTAINABLE LABOUR MARKET INTEGRATION OF THE ROMA, IN PARTICULAR ROMA WOMEN (PATHSKILL)
International Organization for Migration (IOM) – Skopje
Skopje
andreja

06 Jun 2017

14. PROMOTING ACTIVE INCLUSION OF DISADVANTAGED PERSONS EXCLUDED FROM THE LABOUR MARKET
Family and Childcare Centre (KMOP) – Athens, GREECE
Skopje
maria
15. SAFE AND EQUAL: NON-DISCRIMINATION AND DIVERSITY MANAGEMENT IN EMPLOYMENT
Skopje
andreja

07 Jun 2017

16. KITCHEN ON WHEELS
Inter-Municipal Centre for Social Work (SWC) – Makedonski Brod
Makedonski Brod
maria
17. FACILITATING INTEGRATION OF ETHNIC MINORITIES INTO THE LABOUR MARKET THROUGH ENHANCEMENT OF THEIR EMPLOYMENT POTENTIALS
Youth Entrepreneurial Service Foundation (YES) – Skopje
Skopje
andreja

08 Jun 2017

18. LOCAL PARTNERSHIPS FOR SOCIAL INCLUSION
Association for Democratic Initiatives (ADI) – Gostivar
Gostivar
andreja

09 Jun 2017

19. IMPROVING ROMA EMPLOYMENT THROUGH EDUCATION AND TRAINING
Roma Education Fund (REF) – Budapest, HUNGARY
Delčevo
andreja
20. SOCIAL AND ECONOMIC ASSISTANCE PLATFORM OF MUNICIPALITY OF ČAIR (SEAP)
Municipality of Čair – Skopje
Skopje
maria

12 Jun 2017

21. TAKE ACTION FOR BETTER COMPETIVENESS ON THE LABOUR MARKET
Macedonian Red Cross (MRC) – Skopje
Skopje
maria
22. “GET TRAINED, GET SUPPORT, GET A JOB!”
Local Community Development Foundation – Štip
Štip
andreja

13 Jun 2017

23. RURAL EMPLOYMENT INITIATIVES
Inter-Municipal Centre for Social Work (SWC) – Prilep
Prilep
maria
24. CREATING EMPLOYMENT PATHWAYS FOR RURAL YOUTH
Centre for Economic Analyses (CEA) – Skopje
Skopje
andreja

14 Jun 2017

25. ENTREPRENEURSHIP PLATFORM FOR ECONOMIC AND SOCIAL INCLUSION OF WOMEN FROM MINORITY GROUPS (EPESI)
Vocational and Educational Training Centre (VETC) – Skopje
Skopje
andreja

16 Jun 2017

26. PILOTING A MODEL FOR SUSTAINABLE EMPLOYMENT OF PERSONS WITH DISABILITIES
Association for Assistive Technology “Open the Windows” – Skopje
Skopje
maria
27. INCLUSION OF ETHNIC MINORITY WOMEN IN THE LABOUR MARKET
Skopje
andreja